- All requests are processed and completed within 48 hours.
- Transfer requests from Temporary Services to OTPS and those related to SEEK require a longer processing time.
- Requests to transfer funds in/out of OTPS need justification and will not be granted after the OTPS year-end deadline (March 15th).
The OTPS budget is allocated to individual departments using the appropriate set of Chartfield combinations. Chartfields enable us to segregate and organize transactions and budget data for both recording and reporting purposes. Please refer to the Lehman College Chartfield Structure (PDF) for a list of all chartfield codes by division and department. Each academic or administrative unit has eight chartfields values, which are account, fund, department, major purpose, program, funding source, operating unit and special initiative.
- Account (PDF)- categorizes the nature of each transaction. An account can be an asset, liability, fund balance, revenue or an expense account.
- Fund - identifies the funding source (i.e. 10 for Tax Levy, 11 for IFR).
- Department - an academic or administrative unit that manages budgets and expenditures.
- Major Purpose - a code required for all expenditure accounts.
- Program (PDF) - values are college specific (i.e. PSC/Faculty Travel 10066; Faculty Start-up 10071, Strategic 10077).
- Funding Source - these codes are college specific.
- Operating Unit - used to track the activities within the sub-entities (ACE, COTC, Tech Fee, and APEX).
- Special Initiative - N/A