Payments to Vendors

To process payments to vendors for merchandise received or services rendered, the following documents are required:

• Purchase Order - A valid CUNYBuy  Purchase Order issued by the Lehman College Purchasing department
• Invoice - The original invoice or an itemized receipt from the vendor
• The receipt must be entered in CUNYfirst

Invoice - All invoices must contain the following information:

• Name and address of the Vendor
• Name of the Agency that ordered the goods or services
• Purchase order number generated from CUNYBuy
• Description of goods or services requesting payment for
• Quantity of goods, or services delivered or rendered

Vendors can email invoices for LEHPR purchase orders directly to invoices@lehman.cuny.edu – as stated on the purchase order.

Receipt - Once the merchandise is received or the service is rendered, the end-user must:

1. Enter a Receipt in CUNYBuy
2. Upload the packing slip and/or supporting documents in CUNYBuy

How to Create Receipts in CUNYBuy

Note: Prior to entering a receipt in CUNYBuy, Creators must verify and prepare the following:

• Ensure that the goods/services were delivered as expected. Verify the quantity of goods received and ensure that the services delivered are documented in accordance with CUNY policy.
• Scan and attach documents to the receipt that demonstrate that the goods have been received (e.g., packing slips) or that the services have been performed (detailed description of services provided by the supplier).
• Invoices should be sent to the Accounts Payable Department. In the event that the invoice is sent to the Creator, the invoice must be scanned and attached to the receipt in CUNYBuy.